就业的文书工作
Congratulations on obtaining a job at GVSU! In order to be properly paid on time, please review the documentation requirements below and complete those tasks in Workday on or before your first date of employment.
联邦i-9表格
Once you have been hired into a new student employee position, you will need to complete the 联邦I-9表格. This form allows you to legally work on campus. You must complete Section 1 of the Form I-9 in Workday on or before your first day of employment. A 就业援助 has been created to help walk you through this process.
After Section 1 is completed in Workday, you must go to the 学生就业 Office within 3 business days of your first date of employment and present your identifying documents. We are located in room 104a of the Student Services Center on the 艾伦代尔 Campus. You can either bring in 1 document from List A OR 1 document from List B AND 1 document from List C. Document choices can be found on page 2 of the 联邦I-9表格 而且必须是原创的. Photocopies, emails, faxes, and pictures of these documents will NOT be accepted.
International students will need to present their passport, I-20 (or DS-2019) and I-94.
Please note: If you have worked on-campus within the last 12 months or filled out the Federal I-9 form within the past 3 years, then you should have documentation on file already. You can contact our office to determine if you may need to fill out another form.
税收文件
In addition to the 联邦I-9表格, new employees will also need to complete tax withholding forms. This incudes a Federal W-4, a State W-4, and a city tax form (when applicable). A 就业援助 has been created to help walk you through this process in Workday. If you have additional questions, please contact the 就业办公室 at (电子邮件保护).
报告时间
Workday is the method of reporting your hours. 学生雇员 are paid by the hour must report 这些时间. 受薪学生 via a period activity pay or one time payment will not need to enter 这些时间. 的y will automatically be included each 支付时间.
Different departments manage time reporting in different ways, and the supervisor is responsible for telling employees how to enter hours 他们的具体工作. 的 就业办公室 manages time tracking in Workday.
工作日登录:
去我的.博天堂官方.edu, click on the "Workday" button 然后登录 using your Network ID and Password.
Guidelines for reporting hours:
- Employees should confirm with their supervisor if hours will be reported electronically or by scanning in with their ID card.
- All hours must be approved by a supervisor.
- 小时 must be reported in Workday. It is recommended you enter 你每天的时间. Failing to enter your hours into Workday complicates the process and can result in incorrect or delayed pay.
- 的 workweek, like the calendar week, is Sunday through Saturday. Student employees are paid on Tuesday for work done the weeks prior. A calendar is available for the 支付时间 日期及发薪日期.
- Departments may have their own deadlines for time entry. 然而, you must have your hours entered by the end of the 支付时间.
薪水
学生 are strongly encouraged to sign up for 直接存款 with the 就业办公室 through their Workday account. 学生 who do not set up 直接存款 will have their paychecks loaded on to a Rapid Visa Pay Card. More information can be found on the 就业网站.
学生 can also view their paychecks online through Workday.
- 进入Workday并登录.
- Navigate the following path: View Profile > Pay
- Choose pay stub from list
If there is a problem with the student's pay, the supervisor may contact the 就业办公室.
税
学生 enrolled in a minimum of 6 credits and working on-campus do not contribute to FICA (Social Security) during the academic year.
学生 will contribute to FICA for all off-campus positions throughout the year and for any on-campus work when not enrolled in at least 6 credits.
University Fringe Rate for Student Employees if not enrolled in at least 6 credits is 7.65%.
报税表信息
W-2 forms are prepared by the University for all students who have been paid through the payroll system. It is strongly recommended that you select to receive an electronic W-2. You can consent to receive an electronic W-2 by following the steps below. If you do not select to receive an electronic W-2, a paper form will be mailed to your permanent address.
电子同意:
- 去 MyBanner 然后登录.
- Navigate the following path: Employee > Tax 形式 > Electronic 形式 W-2 and 1095-C Consent
- 复选框
- 选择提交
查看电子W-2表格:
- 去 MyBanner 然后登录.
- Navigate the following path: Employee > Tax 形式 > W-2 Wage and Tax Statement
- 选择课税年度
- 选择显示